Resources
Shipping Note
A shipping note for South African graphics orders, covering packing, labelling, rolled versus flat dispatch, and what must travel separately to avoid damage.
How Shipping Note helps move jobs each week
Shipping Note explains how graphics orders should be packed, labelled, and sent out. It should state what travels rolled, what stays flat, and which loose parts must be packed separately to avoid damage.
Record the order number, branch name, and carton count at the top of the Shipping Note. Then note which graphics are rolled in cores, which panels must travel flat, and whether trims, stand-offs, or fixings are packed in a separate bag. For South African dispatches, add any courier limits that affect tube length or oversized cartons.
Pack photos matter when a crate, tube, or flat pack leaves the workshop in stages. Include one image of the label, one of the wrapped graphics, and one of any loose hardware travelling apart from the print. That gives the receiving shop a clear check against missing strips, caps, rods, or folded corners.
Rolled packs, flat sheets, loose parts
A proper Shipping Note tells the branch what arrives in each parcel before anything is opened on the counter or in the storeroom. It should list media type, finished size, quantity, and the packing method used for every line item. Where a job mixes vinyl, marks, and a shopfront pack, split those entries clearly so the installer does not hunt through unrelated cartons.
Use the Shipping Note alongside the order record and send it through the contact form when dispatch details need to be logged. Note any past courier damage, wrong delivery points, or cartons that must not be stacked under heavier freight. If a tube and a flat pack leave on different waybills, write both references on the same sheet.
- Tube length and core size listed
- Flat items marked do not bend
Dispatch checks for SA routes
A parcel going to Johannesburg retail, Durban coast, or Cape Town CBD does not always travel the same way. The Shipping Note should flag fragile acrylic marks, long fascia strips, and print packs that cannot sit in a damp depot over a weekend. Also record if delivery must go to a receiving bay, mall control point, or street-front shop entrance.
Coastal consignments need extra care where salt air and moisture can affect exposed edges or unsealed cartons. Inland routes often mean dust, repeated handling, and transfers between depots before final delivery. Labels must stay readable, and every outer pack should show branch details plus the total number of parcels in the consignment.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
What to capture before dispatch
Send the Shipping Note with pack photos where needed, delivery timing, and any past courier damage, missing cartons or address problems already experienced. Keep the subject line matched to the order or branch name.
Complete the Shipping Note before the job leaves the bench, not after the courier scan. Add packing date, waybill number, number of tubes, number of flat packs, and any items held back for later dispatch. Keep a copy with the job card so the workshop and receiving branch can compare the same information if anything lands short.