Press
Export Note
An Export Note travels with outbound jobs so the branding spec, carton count, and dispatch details sit in one place. For trade orders leaving South Africa, it records what was printed, packed, and labelled before handover to the carrier.
How Export Note fits into a trading week
Export Note sets out the branding specs, packing details, and dispatch information needed for orders leaving South Africa. It helps make sure marks, printed pieces, and labelled cartons match the final brief before shipment.
List each item by code, size, substrate, and finish before the shipment is closed. Destination city, border paperwork requirements, and carton markings all affect how vinyl kits, marks, and printed sets must be packed. Include any issue that changed the final count, such as misprints, damaged panels, or pieces held back.
Add clear photos of finished goods and outer cartons while the order is still on the bench. Those images help the buyer verify colour, pack method, and label wording against the approved brief. One missing panel is easier to spot here than after freight has moved.
Outbound pack record details
Keep the note to sizes, counts and branch names that dispatch can tick off. Name the vinyl grade, print method, lamination, quantity per carton, and any separate hardware or application tape packed with the job. Where cartons carry branch names or product references, repeat that wording exactly as marked.
Cross check the Export Note against artwork approval, pick list, and carton labels before collection. If anything failed to print, weed, or apply properly, record it plainly with the affected quantity and replacement status. Send supporting files through the contact form when email attachments are not suitable.
- Carton counts matched to dispatch labels
- Photos showing packed goods and labels
- Destination details captured before handover
Checks before freight leaves SA
Export consignments often move through OR Tambo or by road to neighbouring markets, so paperwork errors create avoidable hold-ups. Confirm consignee details, item descriptions, and carton numbering exactly as the shipment will travel. Where mixed jobs share one load, separate each branch pack clearly on the note.
South African production conditions still matter even when the order is leaving the country. Ink cure, laminate bond, dusty workshop surfaces, and late pack changes can all affect what arrives in the carton. Use the note to flag any remake, split shipment, or substituted material before dispatch.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
What to attach with it
Send the Export Note with clear product photos, quantities, destination details, and anything that did not print, weed, or apply properly. Use a straight subject line.
Keep the Export Note with the job card, final artwork record, and any dispatch photos used for verification. Buyers and receiving teams often need one document that ties product, quantity, and packing method together. That is especially useful when branded pieces, loose marks, and vinyl panels ship in separate cartons.